The Administrative Assistant is responsible for assisting the Vice President Product Management in all aspects of the smooth operation of the department.  The person must provide administrative support to the various departments and must ensure communications between all stakeholders: marketing department, product managers, procurement, price management, suppliers, sales network, store managers and other sectors of the company (operations, human resources, accounting, etc.). 

If you want to be the link and the resource person between several departments while working within a multidisciplinary team, this opportunity corresponds to your aspirations. 

Tasks: 

• Ensure the distribution of supplier revenues to the different entities of the company. 
• Ensure invoicing, payment of invoices, re-invoicing, consolidation of VISA accounts, follow-up of supplier payments and AX charges. 
• Provide support for administrative activities for the marketing team.  
• Maintain up-to-date supplier databases to facilitate communications at all times.  
• Translate or follow up with translation firms on communications and technical documents.   
• Assist the VP Product Management in the management of priorities, scheduling and daily logistics. Confirm appointments, reserve meeting rooms, plan travel (planes, hotels, rental cars, etc.), manage expense accounts. 
• Ensure the management and coordination of supplier agreements and any other legal documents. 
• Assist the VP and prepare presentations for the various committees. 
• Complete and follow up on human resources documents (hiring, departures, modifications).  Maintains the register of absences and the vacation schedule. 
• Participate in the various team or inter-team meetings to draft and follow up on action plans. 

To join our team, you need: 

• Diploma in office automation with a minimum of 5 years of experience in a similar position.   
• Bilingual in French and English, both spoken and written, as you will need to collaborate with colleagues and clients across Canada. 
• Knowledge of Access (asset). 
• Basic knowledge of accounting.